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Supplier Relations
HUAYIN GROUP has established comprehensive policies and regulations, strictly requiring supplier compliance. The specific details are as follows:
1. Supplier Management Policies and Procedures:
The Company has established the "Supplier Evaluation Implementation Rules" and "Supplier Management Regulations." Furthermore, strictly defined requirements are included in the "Supplier Quality Agreement" and "Purchase Contract," mandating that suppliers comply with international and domestic laws and standards regarding environmental protection, occupational safety and health, and labor rights to ensure the sustainable operation of the supply chain.
2. Management Standards for Supplier Compliance:
◆Suppliers must comply with the "Management Standards for Environmentally Hazardous Substances," strictly prohibiting the use of raw materials containing specific hazardous substances, and must meet RoHS and REACH regulatory requirements.
◆In cases where specific customer requirements exist, suppliers must cooperate by updating their standards, signing commitment letters, or providing necessary supporting documentation.
3. Third-Party Inspection and Reporting:
We require suppliers to provide testing reports for environmentally hazardous substances issued by impartial third-party organizations on an annual basis.
4. Commitment to Non-Use of Specific Raw Materials:
Suppliers are required to sign a "Letter of Guarantee for Non-Use of Prohibited Environmental Management Substances" and commit to avoiding the use of metals from conflict mining areas (Conflict Minerals). Suppliers must also cooperate by providing periodic guarantee documentation.
Supplier Evaluation and Management Implementation
To promote continuous improvement among suppliers, HUAYIN GROUP conducts periodic evaluations based on the "Supplier Evaluation Implementation Rules" and manages suppliers according to the results. Our management operations include cooperation assessment procedures, annual evaluation and grading, monthly quality performance reviews, supply chain risk management, and sustainability document management.
We also promote Supplier Coaching Projects, where relevant units (such as Engineering, Quality Assurance, and Purchasing) are responsible for managing order volumes, daily incoming material quality, HSF (Hazardous Substance Free) characteristic management, and data collection. We provide guidance and assessment for specific supplier issues to continuously elevate the environmental and quality standards of the entire supply chain.
Classification of Evaluation Results (Annual Audit):
◆90~100 Points: Approved. (Quality System, HSPM System, and Environmental System are approved). Priority given for sample submission and mass production delivery.
◆80~90 Points: Approved. (Quality System, HSPM System, and Environmental System are approved). Eligible for sample submission and delivery. We assist and follow up with the supplier to ensure corrective actions for non-conforming items are replied to on schedule.
◆70~80 Points: Conditionally Approved. (Quality System, HSPM System, and Process Capability). The supplier must immediately take corrective measures to meet requirements. The supplier must reply with corrective actions for non-conforming items on schedule; a re-audit may be considered based on the actual content of the countermeasures.
◆Below 70 Points: Disapproved. (Quality System, HSPM System, and Process Capability are not approved).
Qualified Supplier Management & Monthly Assessment:
Suppliers who pass the evaluation are added to the Qualified Supplier List (Approved Vendor List) and transaction begins. The Purchasing Unit conducts performance assessments based on the monthly quality scoring provided by the Quality Control Unit. The total score is calculated based on five criteria: Quality (50%), Unit Price (20%), Cooperation (5%), Delivery Status (5%), and HSF (20%). The results are recorded and distributed to relevant units.
◆Grade A: 85 points and above.
◆Grade B: 75 ~ 84 points.
◆Grade C: Below 74 points.
If a material supplier is rated Grade C for three consecutive months, the Purchasing Department will formally notify the supplier to attend a Quality Review Meeting at our facility to require quality improvements. The Quality Assurance Department will participate in this meeting.
2025 Statistics: In 2025, 50 suppliers underwent annual evaluation.
New Suppliers Assessed: 6
Qualified New Suppliers: 6
Qualification Rate: 100%
1. Supplier Management Policies and Procedures:
The Company has established the "Supplier Evaluation Implementation Rules" and "Supplier Management Regulations." Furthermore, strictly defined requirements are included in the "Supplier Quality Agreement" and "Purchase Contract," mandating that suppliers comply with international and domestic laws and standards regarding environmental protection, occupational safety and health, and labor rights to ensure the sustainable operation of the supply chain.
2. Management Standards for Supplier Compliance:
◆Suppliers must comply with the "Management Standards for Environmentally Hazardous Substances," strictly prohibiting the use of raw materials containing specific hazardous substances, and must meet RoHS and REACH regulatory requirements.
◆In cases where specific customer requirements exist, suppliers must cooperate by updating their standards, signing commitment letters, or providing necessary supporting documentation.
3. Third-Party Inspection and Reporting:
We require suppliers to provide testing reports for environmentally hazardous substances issued by impartial third-party organizations on an annual basis.
4. Commitment to Non-Use of Specific Raw Materials:
Suppliers are required to sign a "Letter of Guarantee for Non-Use of Prohibited Environmental Management Substances" and commit to avoiding the use of metals from conflict mining areas (Conflict Minerals). Suppliers must also cooperate by providing periodic guarantee documentation.
Supplier Evaluation and Management Implementation
To promote continuous improvement among suppliers, HUAYIN GROUP conducts periodic evaluations based on the "Supplier Evaluation Implementation Rules" and manages suppliers according to the results. Our management operations include cooperation assessment procedures, annual evaluation and grading, monthly quality performance reviews, supply chain risk management, and sustainability document management.
We also promote Supplier Coaching Projects, where relevant units (such as Engineering, Quality Assurance, and Purchasing) are responsible for managing order volumes, daily incoming material quality, HSF (Hazardous Substance Free) characteristic management, and data collection. We provide guidance and assessment for specific supplier issues to continuously elevate the environmental and quality standards of the entire supply chain.
Classification of Evaluation Results (Annual Audit):
◆90~100 Points: Approved. (Quality System, HSPM System, and Environmental System are approved). Priority given for sample submission and mass production delivery.
◆80~90 Points: Approved. (Quality System, HSPM System, and Environmental System are approved). Eligible for sample submission and delivery. We assist and follow up with the supplier to ensure corrective actions for non-conforming items are replied to on schedule.
◆70~80 Points: Conditionally Approved. (Quality System, HSPM System, and Process Capability). The supplier must immediately take corrective measures to meet requirements. The supplier must reply with corrective actions for non-conforming items on schedule; a re-audit may be considered based on the actual content of the countermeasures.
◆Below 70 Points: Disapproved. (Quality System, HSPM System, and Process Capability are not approved).
Qualified Supplier Management & Monthly Assessment:
Suppliers who pass the evaluation are added to the Qualified Supplier List (Approved Vendor List) and transaction begins. The Purchasing Unit conducts performance assessments based on the monthly quality scoring provided by the Quality Control Unit. The total score is calculated based on five criteria: Quality (50%), Unit Price (20%), Cooperation (5%), Delivery Status (5%), and HSF (20%). The results are recorded and distributed to relevant units.
◆Grade A: 85 points and above.
◆Grade B: 75 ~ 84 points.
◆Grade C: Below 74 points.
If a material supplier is rated Grade C for three consecutive months, the Purchasing Department will formally notify the supplier to attend a Quality Review Meeting at our facility to require quality improvements. The Quality Assurance Department will participate in this meeting.
2025 Statistics: In 2025, 50 suppliers underwent annual evaluation.
New Suppliers Assessed: 6
Qualified New Suppliers: 6
Qualification Rate: 100%